Effective Project Execution in a Challenging Environment During a Challenging Time

How can we make a project in one of the most challenging countries where Inogen provides services – Afghanistan – even more challenging?

Simple, execute the project during COVID-19 lockdown times!

In this article we focus on challenges associated with COVID-19 restrictions and what we did to complete a successful project for our client.

Inogen Project Team: HPC International (France) and Redlog (UAE)

Client: NATO Support and Procurement Agency (NSPA). NSPA provides procurement, logistics, operational and systems support and services to NATO and the NSPA Planning and Liaison Team (NPLT) supports Allied Command Operations (ACO) with planning and liaison support as well as project support when tasked.

Project: Conduct environmental closeout studies at five NATO Camps across the Resolute Support mission area, including Kandahar Airfield, Herat, Mazar-e-Sharif, Kabul International Airport (HKIA) and Resolute Support Headquarters (RS HQ). The environmental studies were conducted as per NATO environmental protection standards with the focus of the studies to assess potential environmental liabilities and associated soil remediation requirements / costs within the five camps, all focused on those areas of NATO infrastructure. Approximately 200 surface and sub-surface soil samples were collected and sent to an ISO accredited lab in France for analysis.

NATO Bases in Afghanistan Where Closeout Studies were Completed

Coring One of More than 200 Boreholes

COVID-19 Challenges: Actually, carrying out this project was not a big deal, as long as the consultants sent to Afghanistan enjoy strict quarantine restrictions, long flights, getting poked up the nose multiple times for PCR tests, take-out food, problems attempting to ship samples abroad, limited internet and mobile coverage, etc. But for the rest of us, let me highlight a few of these challenges in more detail.

Pre-Entry Quarantine – The first and by no means the last COVID-19 challenge was the mandatory requirement for all military, staff and contractors arriving to Resolute Support to undergo a strict 14-day quarantine at a “special” quarantine facility prior to boarding a flight to Afghanistan. Two Redlog consultants spent 14 days within the confines of their “4-star” hotel in Dubai, unable to open the door other than to grab food left outside and with no access to fitness, swimming pools, restaurants, etc.

PCR Testing – Nasal swab testing was done a dozen times for each person involved in the project. Negative PCR tests were required before and during quarantine, before boarding the flight to Kabul, before being allowed on NATO aircraft for transport between Bases, before boarding the return flight to Dubai, and upon return to Dubai.

Logistics – Due to COVID-19 issues, the number of flights between Dubai and Afghanistan was reduced from 10-20 a day when I was working there a decade ago to about once a week. Flight times went from about 2.5 hours for a direct Kabul to Dubai flight to in the order of 12 hours with multiple stops each way. Prices went from a few hundred dollars per flight to a few thousand dollars per flight (one way!). Flights had to be booked well in advance and any delay in the project would have meant that project staff would be stuck in Afghanistan for several weeks longer than expected.

Redlog consultants Gavin Cameron (Left) and Al Attar (Center) on NATO Aircraft Traveling Between Bases

Base Restrictions – COVID-19 restrictions prevented local suppliers and support staff from entering the Bases, meaning limited cleaning and other services. At most Bases, food services were restricted to take-out service.
Project Outcome: This was best said by Mr. Lloyd Chubbs, NPLT: “In the end, the project was a success and will provide valuable information for NATO enabling the HQs to make informed decisions related to environmental protection in the five camps and to demonstrate due diligence.”

Inogen Solutions: While we have carried out many projects in Iraq and Afghanistan, successfully competing such a project during COVID-19 times adds another level of complexity to these challenging environments. But, successful project execution is actually no different than any other Inogen project, and is based on:

Great Clients – Our client NPLT and in particular their team leader, Mr. Lloyd Chubbs, and the contacts at the five NATO Bases were knowledgeable, flexible, reasonable and a pleasure to work with. This is important for every project, but even more so when the client and our project team are together 24/7 for more than a month!

Great Consultants – Finding staff willing to travel and execute a project in Afghanistan is not easy at the best of times, and even more of a challenge now. Gavin and Ali carried out this work with no hesitation, with a positive attitude, and as professionals.

Great Teamwork – HPC and Redlog have a long-standing and excellent working relationship. We worked together in a flexible but professional manner, we managed and carried out our responsibilities accordingly, and maintained close communication throughout the project.

Special Thanks: Gavin Cameron (Left) and Ali Attar (Centre) from Redlog’s Dubai office went above and beyond the call of duty to carry out this project.

Mr. Lloyd Chubbs, NPLT was the client’s Project Manager and accompanied Gavin and Ali to all sites and facilitated the sampling effort at each Base.Thomas Grauf managed the project for HPC International, reviewed the reports and kept us all on track.

Note: This article was published 16 Feb 2021 by Inogen Alliance: https://www.inogenalliance.com/news-blogs

Randall D. Shaw, Ph.D.
Managing Director at Redlog Environmental Ltd.
Dr. Randall Shaw is Managing Director of Redlog Environmental Ltd. He has a wide-ranging background in health, safety and environment, with a focus on those HSE issues faced by industry in Asia. Dr. Shaw’s blog posts on HSE issues in Asia are based on his experience from working in more than 30 countries, his pragmatic approach to solving HSE problems, and his desire to pass on this knowledge to others. Ultimately, his goal is to help HSE professionals and companies active in the developing world tackle their HSE issues. You can find him on Twitter (@RedlogHSE) and LinkedIn and he is always keen to discuss HSE issues with others.
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